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Building or upgrading your conference room? Here’s five things you must consider first

Michael Garwood 20 September 2017

Expert advice on things to consider when kitting out your new conference room 

Creating or updating a conference room isn’t just about buying speakers, microphones and displays. There are many other factors to consider, many of which can easily be initially overlooked, potentially impacting the desired goal.

Keith Dutch, is the managing director of AV solutions manufacturer and distributor Peerless-AV. With 13 years of experience in AV installation, there isn’t much he hasn’t seen, both good and bad.

Here are his five top-tips for business decision makers and AV tech managers to consider when building and upgrading their conference room.

1. Compatibility and training

Time is money in business so wasting it through ineffective collaboration isn’t an option. In today’s evolving workplace where staff have the flexibility to work wherever and whenever, the physical office space needs to keep pace. Collaborative tools play a fundamental role by connecting co-workers, customers and partners spread across multiple locations and different time zones. Making sure all the products specified work seamlessly together and that staff have the right training to make use of the investment is key.

2. Viewing position

When considering VC and interactive presentation solutions for your conference room, it’s important to also consider how you plan to mount, operate and manoeuvre them. Specifically designed trolleys, stands and wall mounts are available to support large format screens and interactive displays that provide ideal viewing positions, match the décor of any professional setting and can be easily transported from room to room. New solutions are available incorporating innovative lift technology that allows users to raise or lower a display, with just a finger and without any mechanical parts.

3. Going large or super-slim

Increasing demand for the biggest or slimmest LED and LCD display models means more consideration is required for the choice of mounting solution. This is to ensure the environment is able to safely support the weight capacity of a heavy screen or to complement the sleek design of a thin display with a slim to wall profile. Mounts for large displays up to 98” that are tested to four times the product’s weight capacity will ensure safe, reliable usage in the real world. UL safety tested trolleys also give peace of mind with regards to handling and structural reliability during use, transportation and storage.

4. Content is king

AV should be neatly integrated into the corporate environment so the audience is completely focused on the message rather than the technology behind it. For video wall installs in conference rooms where there is a recess, consider full service mounting solutions that allow displays to sit flush to the wall with quick access to the rear for serviceability and maintenance.

5. Aesthetics

Cabling can be an issue in some conference rooms where functionality and aesthetics come hand in hand. Consider mounting and trolley options that have internal cable management to contain and conceal unsightly cables for a clean, neat and tidy installation.

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